Contracts Administrator III (Newport News, VA)

Posted 8/22/14

Job Title: Contracts Administrator III

Location: Newport News, VA 

Status: Full-Time, Exempt 

Position Description

Kokua Support Services is currently seeking a Contracts Administrator III to work as a supportive team member who will be responsible for the successful administration of all phases of both government and commercial contract and subcontract management. The Contracts Administrator will participate in writing technical proposal sections, past performance proposal volumes, cost proposal preparations, contract negotiations, contract administration, and customer contact (internal and external) activities to provide proper contract acquisition and fulfillment in accordance with company policies, legal requirements and customer specifications.

Core Duties and Responsibilities

-Cradle to grave contract administration to include processing new contracts, subcontracts, task orders, contract briefs, modifications, and contract close-outs for all contract types.

-Ensure consistency and compliance with company policies, accounting principles, legal requirements and regulations (FAR, DFAR, DCAA, CAS), acceptable contract terms and conditions and risk profiles.

-Assist in the preparation, negotiation and execution of all Subcontract Agreements, Non-disclosure Agreements, Teaming Agreements, Joint Venture Agreements, Proposals and othercontractual actions.

-Construct proposal cost detail models and contract price quotes to include all cost/sub cost elements. Prepare Estimates-to-Completion and Estimates-at-Completion.

-Prepare contract and task order modifications to include ceiling and funding changes and the exercise of option years. Proactively track contract period of performances and incremental funding to secure follow-on funding and contracts.

-Interface daily with both internal and external customers in fulfillment of legal requirements and customer contractual commitments.

-Identify contract risks or flaws and create plans to mitigate or eliminate such risks.

-Provide sound business, regulatory, and compliance advice and guidance to the VPO regarding contract performance, risk avoidance, mitigation and problem resolution.

-Evaluate and advise management of contractual rights and obligations.

-Monitor contract compliance such as terms and conditions, special contract provisions, reporting requirements, ceiling and percent completion monitoring, contract deliverables (Contract Data Requirements List (CDRLs)), and contract close-out requirements.

-Manage and update the contract database and all files documenting contract performance and compliance.

-Prepare subcontractor solicitations and subcontract terms and conditions.

-Assist in contract interpretation of business terms and assist finance and accounting with contract issues related to invoicing errors and disputes.

-Write past performance volumes and other proposal related activities. This includes maintaining a past performance library for proposal inputs

-Support special project requirements and respond to routine and non-routine requests for contract data.

-Maintain close working relationships with government contract officials.

-Develop and maintain contract binders with printed copies of contract documents and relevant contract correspondence.

-Fulfill and track purchase orders (ODC items) by coordinating requirements and funding with company customers, working with product vendors for ordering instructions and receiving order quotes, and ordering equipment purchases or equipment service/calibration.

-Act as the Facility Security Officer (FSO) Assistant. Complete FSO Assistant training requirements and backup the primary company FSO in security duties to include submitting security clearance updates, submitting visit requests, ensure the company complies with security regulations, and other security tasks.

Education Requirements

Bachelor’s Degree in Finance, Business, Contracts or any related field with 6 to 8 years of experience in government contract administration.


-Ability to work in a team-oriented and fast-paced environment.

-Excellent internal and external negotiation skills.

-Highly detail-oriented and possess excellent organizational skills.

-Ability to multi-task, adjusts priorities and meet time sensitive deadlines.

-Strong written and verbal communication skills.

-Strong business sense, work ethic and interpersonal skills.

-Proficient in Microsoft Word, Excel and PowerPoint.

-Possess basic knowledge of relevant laws, regulations, terms, conditions and policies applicable to government contracts, including FAR, DFAR, CAS.

-Ability to maintain confidential and proprietary information.

-Ability to obtain and maintain a minimum of a Secret security clearance.

 To Apply

Please send resume to with the position title in the subject line.


Kokua Support Services Corp. is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, sex, religion, national origin, age, disability, or veteran status.